Policy Statement

Policy Statement

VIDDC staff

I. Purpose Statement:

The Council is an organization whose sole purpose is that of fulfilling the requirements of the DD Act. The Council represents no single arm of government but rather advocates for the interests of people with developmental disabilities. The Council plans, develops, advocates for and fosters responsive public policy, practices and opportunities in the state
to promote systemic change and support people with developmental disabilities and their families.

II. State Plan Evaluation Plan that includes the VIDDC Goals and Objectives

III. Council Membership as defined by the DD Act.

A. Legislation for the VI DD Council:

The Council shall be established in accordance with the provisions of the Federal Developmental Disabilities Assistance and Bill of Rights Act (DD Act).

B. Membership of the Council shall mirror those of the DD Act and the federal regulations pertaining thereto.

The membership shall be composed as follows:

1.  Individuals-At least 60% of the total Council membership shall consist of persons with developmental disabilities from which, at least one-third (1/3) shall be people with developmental disabilities and at least one-third (1/3) shall be the immediate relatives or guardians of people with developmental disabilities. At least one-third (1/3) combination of either an individual with developmental disabilities or an immediate relative or guardian of an individual with developmental disabilities.

2.  All efforts will be made to have at least one representative on the Council who is an immediate relative of an institutionalized or previously institutionalized person with a developmental disability. In this category, an individual shall not include employees of a local agency that receives funds or provides services under the DD Act and shall be neither managing nor administrative employees in any organization that provides services to people with developmental disabilities.

3.  Federally-mandated agencies/organizations: The minimum composition of DD

Council shall include the following:

1.  Rehabilitation Act Representative
2.  Individuals with Disabilities Education Act (IDEA) Representative
3.  Older Americans Act Representative
4.  Social Security Act, Title XIX Representative
5.  Protection and Advocacy Representative
6.  University Center for Excellence in Developmental Disabilities Education
and Research Representative
7.  Local and non-governmental agency or private nonprofit group concerned with services for individuals with developmental disabilities
8.  Social Security Act, Title V Representative
9.  Non-governmental groups concerned with services for individuals with developmental disabilities

III. Committees and Descriptions, Roles and Responsibilities

1.  The Executive Committee. The Executive Committee shall consist of the Council officers: Chairperson, Vice-chairperson, Secretary, Treasurer, chairpersons of all the standing committees, and one additional Council member. The Executive Committee provides leadership, direction and support to the chairpersons of all committees and to the executive director in accordance with the DD Act, Council bylaws, policies, priorities and objectives in the State Plan. The Executive Committee integrates and coordinates the activities of all committees and reviews, monitors and approves committee recommendations before presentation to the full Council.

The Executive Committee shall meet at least four (4) times each year between meetings of the Council to prepare recommendations for action by the full Council.

1.  Nomination and Membership Committee. The Nomination and Membership Committee consists of the Council members for the purpose of recruiting and nominating qualified and knowledgeable candidates representing the best interests of individuals with developmental disabilities to serve on the Council*. *The Nomination and Membership Committee shall review any membership applications, conduct necessary interviews, assessments and other activities to maintain high standards and membership diversity that reflects the community. The Nomination and Membership Committee shall also assist with the recruitment and retention of volunteers.

1.  Finance Committee: The Finance Committee is chaired by the Treasurer. This committee is responsible for reviewing and providing guidance for the Council’s financial matters and insures that there are adequate internal controls for all financial transactions. The Finance Committee is also responsible for overseeing an annual independent audit and financial
analysis for the organization. The Finance Committee reviews all financial statements and reports on financial activity to the full Council to assist the Council in understanding and responding to aggregated information with important financial trends and issues that may be highlighted in any accompanying narrative reports. This Committee will also provide direction for the entire Council for fiscal responsibility. This entails, at minimum, regularly reviewing and monitoring the Council's revenues and expenditures, balance sheet, and other matters provided by the State Designated Agency on a monthly basis. The Finance Committee will also provide guidance on the preparation of the annual budget and submit it to the full Council for approval, as well as ensure the preparation of an annual audit, appropriate tax forms (e.g., 990), audited Financial Statements and provide support to other Council staff on fiscal issues, as needed.

2.  Self-Advocacy Committee
3.  Personnel Committees
4. Education Committee


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